Purchasing
Introduction
The Purchasing department is the central purchasing authority for ECU. We are responsible for managing the procurement process on a university-wide level, including orders and contracts to support ECU’s educational and research initiatives.
Purchasing Thresholds
| Dollar Value1 | Rule | Method |
|---|---|---|
| $.01-$31,000 Small Dollar Purchases | State Term Contracts if applicable, if the item is not on State contract, choose one of the following: | Even though competition is not required, all purchases must be made via a requisition in PORT. The ECU ProCard is also an approved purchasing method for authorized expenditures up to the cardholder’s single transaction limit. |
| $31,000.01-$500,000 Informal Bids | State Term Contracts if applicable; if the item is not on State contract an informal bid process will be required. | A requisition must be entered into PORT. |
| >$500,000.01- Formal Bids | State Term Contracts if applicable are mandatory; if the item is not on State contract a formal bid process will be required. | A requisition must be entered into PORT. |
| Over $500,000 P & C Bids | State Term Contracts as these are typically mandatory, if the item is not on State contract a formal bid process by State Purchase & Contract will be required | A requisition must be entered into PORT. |
1Dollar Value includes shipping, freight, and any other applicable fees.
Departments shall not divide orders in attempt to keep them under the small purchase threshold and thereby avoid the rules requiring the applicable method for competition.