Purchasing
Introduction
The Purchasing department is the central purchasing authority for ECU. We are responsible for managing the procurement process on a university-wide level, including orders and contracts to support ECU’s educational and research initiatives.
Purchasing Thresholds
| Dollar Value1 | Rule | Method |
|---|---|---|
| $.01-$29,000 Small Dollar Purchases | State Term Contracts if applicable, if the item is not on State contract, choose one of the following: | Even though competition is not required, all purchases must be made via a requisition in PORT. The ECU ProCard is also an approved purchasing method for authorized expenditures up to the cardholder’s single transaction limit. |
| $29,000.01-$500,000 Informal Bids | State Term Contracts if applicable; if the item is not on State contract an informal bid process will be required. | A requisition must be entered into PORT. |
| >$500,000.01- Formal Bids | State Term Contracts if applicable are mandatory; if the item is not on State contract a formal bid process will be required. | A requisition must be entered into PORT. |
| Over $500,000 P & C Bids | State Term Contracts as these are typically mandatory, if the item is not on State contract a formal bid process by State Purchase & Contract will be required | A requisition must be entered into PORT. |
1Dollar Value includes shipping, freight, and any other applicable fees.
Departments shall not divide orders in attempt to keep them under the $29,000 small purchase threshold, and thereby avoid the rules requiring the applicable method for competition.