Bidding Procedure

Informal Bidding Procedure

Where the total Contract value, including the amounts of Extensions and Renewals, involves an expenditure exceeding $29,000, and up to the $500,000 the following procedures shall be utilized:

Competition shall be solicited, but the Solicitation of Sealed Offers is not required.  ECU may utilize the Division’s Electronic Bid System to advertise Solicitations.

Documents requesting or inviting offers shall be issued; and

The appropriate solicitation Documents and any resulting Contract shall include Contract language and terms and conditions.

ECU shall encourage and promote the use of historically underutilized businesses as defined in G.S. 143-128.4 in purchasing Goods and Services.

Formal Bidding Process

 

  1. Where the total Contract value, including the amounts of any Extensions and Renewals, involve an expenditure in $500,000
    • Competition shall be solicited;
    • Solicitation Documents requesting or inviting offers shall be issued
    • Solicitation Documents and any resulting Contract shall include contract language and terms and conditions
    • ECU shall provide to the Division of Purhcase and Contract a draft Solicitation Document for review and approval prior to posting on the Electronic Bid System.  The Division shall review for compliance in accordance with G.S. 143-50.1 and Section .0300 of these Rules; and
    • an Agency shall solicit Sealed Offers in accordance with this Subsection.  After opening and completing the evaluation of Offers received, the Agency shall prepare and submit a written recommendation for award, along with a copy of all Offers received, to the Division for approval or other actions deemed necessary by the  SPO to ensure compliance with 01 NCAC 05B.  Notice of the Division’s decision shall be sent to the Agency.
  2. An Agency shall advertise all Solicitations subject to this Subsection through the Electronic Bid System maintained by the Division.
  3. Contracts for purchases in excess of  $500,000 shall be awarded by the Purchasing Agency upon approval from the  State Purchase and Contract Division
  4. Purchasing agencies shall encourage and promote the use of historically underutilized businesses as defined in G.S. 143-128.4 in purchasing Goods and Services.
  5. The Procurement of Goods and Services shall be processed in the same manner.